Youth Team Policies

Please find on this page confirmation of all our Youth Team Policies. If you do have any questions, please get in contact with the club directly. However, if you have any concerns in regards to any childs safety, please contact the Clubs Welfare Officer.

The Clubs Welfare Officer is Joanne Walford and can be contacted on youthwelfareofficer@melkshamtownfc.com

Click to visit a section on this page

Photography and Video
Equality Policy

Complaints

Code of conduct for Managers/Coaches/Team Officials

Code of conduct for Match Officials

Code of conduct for Spectators, Parents and Carers

Code of conduct for Players

Code of conduct for the Football Community

Anti-bullying Policy


 

Photography and Video

In addition to the FA Guidelines below the Club would like to remind Managers and Coaches when using the club website or any other form of media to display photographs/videos, they ensure the photograph/video is suitable and as far as reasonably practicable the captured image(s) are not open to misconception. Please consider detail within the photo/video including background and any product/product labels that advertise alcohol or cigarettes/tobacco products that may be associated with, or inadvertently linked to the image/video.


If you are unsure please seek clarification from the Club Welfare Officer.

 

There has been much talk about who is allowed to take pictures of children (under 18s) playing sport and in particular what parents/carers are permitted to do. The FA would like to assure parents, carers, coaches, spectators, players and local media that we encourage the taking of appropriate images of children in football.

Potential risks
The FA has developed this guidance to help avoid the following:
• The inappropriate use, adaptation or copying of images for use on child abuse websites on the internet (often incorrectly referred to as pornography sites)
• The identification of children when a photograph is accompanied by significant personal information that
will assist a third party in identifying the child. This can lead, and has led, to children being ‘groomed’
• The identification and locating of children in inappropriate circumstances which include:
(i) where a child has been removed from his/her family for their own safety;
(ii) where restrictions on contact with one parent following a parental separation exist e.g. in domestic violence cases;
(iii) in situations where a child may be a witness in criminal proceedings;
(iv) other safeguarding children concerns.

It’s important to remember the majority of images taken are appropriate and taken in good faith. If we take the following simple measures we can help to ensure the safety of children in football.

Common sense considerations to ensure everyone’s safety

 

Do:
1. share The FA’s guidance on taking images with all parents, carers and members when they join the club
2. ensure the club has parental consent to use a player’s image if it is to be used in the public domain e.g. club website or newspaper article. This is essential in relation to point 3 below
3. ensure that any child in your club who is under care proceedings, is protected by ensuring that their image is not placed in the public domain. This can be done by using a Consent Form, so that parents/carers can identify whether this applies to children in their care
4. focus on the activity rather than the individual
5. ensure all those featured are appropriately dressed (a minimum of vest or shirt and shorts)
6. aim to take pictures which represent the broad range of youngsters participating safely in football e.g. boys and girls, disabled people, ethnic minority communities.

 

Don’t:
1. publish photographs with the full name(s) of the individual(s) featured unless you have written consent to do so and you have informed the parents as to how the image will be used
2. use player profiles with pictures and detailed personal information on websites
3. use an image for something other than that which it was initially agreed, e.g. published in local press when initially produced for a clubhouse commemorative picture
4. allow images to be recorded in changing rooms, showers or toilets – this includes the use of mobile phones that record images.

Filming as a coaching aid
The FA advises that coaches using videoing as a legitimate coaching aid should make parents/carers and players aware that this will be part of the coaching programme. Care should be taken when storing the videos.
We want to make all parents aware of the clubs code of conduct for parents and supporters. All parents signed up for this , if you wish to see a copy of this it is available on the website under the policies section. You can also ask your manager for a written copy of the policy

 

Equality

The aim of this policy is to ensure that everyone is treated fairly and with respect and that Melksham Town Football Club is equally accessible to them all.

Melksham Town Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by, anyone who wants to participate in it.

Our commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities. This policy is fully supported by the Club Officers who are responsible for the implementation of this policy.

Melksham Town Football Club, in all its activities will not discriminate, or in any way treat anyone less favourably on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. It means that Melksham Town Football Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, its activities.

Melksham Town Football Club will not tolerate harassment, bullying, abuse or victimisation of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal.

Melksham Town Football Club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Melksham Town Football Club is committed to taking positive action where inequalities exist and to the development of a programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination and promote equality in football.

Melksham Town Football Club is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies and the requirements of the relevant equalities legislation – Race Relations Act 1976, Sex Discrimination Act 1975 and Disability Discrimination Act 1995 as well as any amendments to these acts and any new legislation.

 

Melksham Town Football Club commits itself to the immediate investigation of any claims when brought to its attention, of discrimination on the above grounds and where such is found to be the case, a requirement that the practice stop and sanctions are imposed as appropriate.

 

Complaints procedure

In the event that any member feels that he or she has suffered discrimination in any way or that the Club Policies, Rules or Code of Conduct has been broken, they should follow the procedures below:

1.

They should report the matter to the Club Secretary or another member of the Committee.

The report should include:

• Details of what, when and where the occurrence took place

• Any witness statement and names

• Names of any others who have been treated in a similar way

• Details of any former complaints made about the incident, date, when and to whom made

• A preference for a solution to the incident.

2.

The Club’s Management Committee will sit for any hearings that are requested.


3.

The Club’s Management Committee will invoke the Disciplinary Process and deal with the matter accordingly.

 

Code of Conduct - Match Officials

We all have a responsibility to promote high standards of behaviour in the game. The behaviour of the match officials has an impact, directly and indirectly, on the conduct of everyone involved in the game both on the pitch and on the sidelines.
Play your part and observe The FA’s Respect Code of Conduct for match officials at all time.

I will:

• Be honest and completely impartial at all times

• Apply the Laws of the Game and competition rules fairly and consistently

• Manage the game in a positive, calm and confident manner

• Deal with all instances of violence, aggression, unsporting behaviour, foul play and other misconduct

• Never tolerate offensive, insulting or abusive language or behaviour from players and officials

• Support my match official colleagues at all times

• Set a positive personal example by promoting good behaviour and showing respect to everyone involved in the game

• Communicate with the players and encourage fair play

• Respond in a clear, calm and confident manner to any appropriate request for clarification by the team captains

• Prepare physically and mentally for every match

• Complete and submit, accurate and concise reports within the time limit
required for games in which I officiate.

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA.

 

I may be:
• Required to meet with The FA/County FA Refereeing Official / Committee

• Obliged to attend or re-attend The FA Respect training or other FA education course

• Issued with a written warning and or Fined by the County FA

• Offered less senior appointments / Suspended from all appointments for a defined period

• Excluded from affiliating as a FA Referee.

 

Code of conduct for Managers/Coaches/Team Officials

The aim of this policy is to ensure that everyone is treated fairly and with respect and that Melksham Town Football Club is equally accessible to them all.

Melksham Town Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by, anyone who wants to participate in it.

Our commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities. This policy is fully supported by the Club Officers who are responsible for the implementation of this policy.

Melksham Town Football Club, in all its activities will not discriminate, or in any way treat anyone less favourably on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. It means that Melksham Town Football Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, its activities.

Melksham Town Football Club will not tolerate harassment, bullying, abuse or victimisation of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal.

Melksham Town Football Club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Melksham Town Football Club is committed to taking positive action where inequalities exist and to the development of a programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination and promote equality in football.

Melksham Town Football Club is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies and the requirements of the relevant equalities legislation – Race Relations Act 1976, Sex Discrimination Act 1975 and Disability Discrimination Act 1995 as well as any amendments to these acts and any new legislation.

 

Melksham Town Football Club commits itself to the immediate investigation of any claims when brought to its attention, of discrimination on the above grounds and where such is found to be the case, a requirement that the practice stop and sanctions are imposed as appropriate.

 
 

Code of Conduct for Spectators, Parents & Carers

We all have a responsibility to promote high standards of behaviour in the game.

This club is supporting The FA’s Respect programme to ensure football can be enjoyed in a safe, positive environment. Remember children’s football is a time for them to develop their technical, physical, tactical and social skills. Winning isn’t everything. Play your part and observe The FA’s Respect Code of Conduct for spectators and parents/carers at all times.

I will:

• Remember that children play for FUN

• Applaud effort and good play as well as success

• Always respect the match officials’ decisions

• Remain outside the field of play and within the Designated Spectators’ Area (where provided)

• Let the coach do their job and not confuse the players by telling them what to do

• Encourage the players to respect the opposition, referee and match officials

• Avoid criticising a player for making a mistake – mistakes are part of learning

• Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour.

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA, league or The FA.

 

I may be:

• Issued with a verbal warning from a club or league official

• Required to meet with the Club, League or CFA Welfare Officer

• Required to meet with the club committee

• Obliged to undertake an FA education course

• Obliged to leave the match venue by the club

• Requested by the club not to attend future games

• Suspended or have my club membership removed

• Required to leave the club along with any dependents.

In addition:

• The FA/County FA could impose a fine and/or suspension on the club. 

Code of Conduct - Players

We all have a responsibility to promote high standards of behaviour in the game. As a player, you have a big part to play. That’s why The FA is asking every player to follow a Respect Code of Conduct.

 

When playing football,

I will:

• Always play to the best of my ability

• Play fairly – I won’t cheat, complain or waste time.

• Respect my team-mates, the other team, the referee or my coach/manager.

• Play by the rules, as directed by the referee

• Shake hands with the other team and referee at the end of the game

• Listen and respond to what my coach/team manager tells me

• Talk to someone I trust or the club welfare officer if I’m unhappy about anything at my club.


I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA.

 

I may:

• Be required to apologise to my team-mates, the other team, referee or team manager

• Receive a formal warning from the coach or the club committee

• Be dropped or substituted

• Be suspended from training

• Be required to leave the club.


In addition:

• My club, County FA or The FA may make my parent/carer aware of any infringements of the Code of Conduct.

• The FA/County FA could impose a fine and suspension against my club.

 
 

Code of Conduct - The Football Community

Football, at all levels, is a vital part of a community. Football will take into account community feeling when making decisions.

Equality
Football is opposed to discrimination of any form and will promote measures to prevent it, in whatever form, from being expressed.

Participants
Football recognises the sense of ownership felt by those who participate at all levels of the game. This includes those who play, those who coach or help in any way, and those who officiate, as well as administrators and supporters. Football is committed to appropriate consultation.

Young People
Football acknowledges the extent of its influence over young people and pledges to set a positive example.

Propriety
Football acknowledges that public confidence demands the highest standards of financial and administrative behaviour within the game, and will not tolerate corruption or improper practices.

Trust and Respect
Football will uphold a relationship of trust and respect between all involved in the game, whether they are individuals, clubs or other organisations.

Violence
Football rejects the use of violence of any nature by anyone involved in the game.

Fairness
Football is committed to fairness in its dealings with all involved in the game. Integrity and Fair Play Football is committed to the principle of playing to win consistent with Fair Play.

Anti-Bullying Policy

What is Bullying?

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim

Bullying can be:
• Emotional - being unfriendly, excluding (emotionally and physically), sending hurtful text messages and tormenting, (e.g. hiding football boots/shin guards, threatening gestures)
• Physical - pushing, kicking, hitting, punching or any use of violence
• Racist - racial taunts, graffiti, gestures
• Sexual - unwanted physical contact or sexually abusive comments
• Homophobic - because of, or focussing on the issue of sexuality
• Verbal - name-calling, sarcasm, spreading rumours, excessive teasing

Why is it Important to Respond to Bullying?
Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Individuals who are bullying need to learn different ways of behaving.


This club has a responsibility to respond promptly and effectively to issues of bullying.

 

Objectives of this Policy
• All club members, coaches, officials and parents should have an understanding of what bullying is.
• All club members, officials and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
• All players and parents should know what the club policy is on bullying, and what they should do if bullying arises.
• As a club we take bullying seriously. Players and parents should be assured that they would be supported when bullying is reported.
• Bullying will not be tolerated.

Signs and Indicators
A child may indicate by signs or behaviour that he or she is being bullied. Adults should be aware of these possible signs and that they should investigate if a child:


• says he or she is being bullied
• is unwilling to go to club sessions
• becomes withdrawn anxious, or lacking in confidence
• feels ill before training sessions
• comes home with clothes torn or training equipment damaged
• has possessions go “missing”
• asks for money or starts stealing money (to pay the bully)
• has unexplained cuts or bruises
• is frightened to say what’s wrong
• gives improbable excuses for any of the above


In more extreme cases:


• starts stammering
• cries themselves to sleep at night or has nightmares
• becomes aggressive, disruptive or unreasonable
• is bullying other children or siblings
• stops eating
• attempts or threatens suicide or runs away.
 

These signs and behaviours may indicate other problems, but bullying should be considered a possibility and should be investigated.

 

Procedures

1. In the first instance report bullying incidents to the team coach/manager, or Cub Welfare Officer or a member of the clubs committee. 
2. In cases of serious bullying, the incidents will be referred to the County FA Welfare Officer for advice and possibly to The FA Case Management Team.
3. Parents should be informed and will be asked to come in to a meeting to discuss the problem.
4. If necessary and appropriate, the police will be consulted.
5. The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly.
6. An attempt will be made to help the bully (bullies) change their behaviour.
7. If mediation fails and the bullying is seen to continue the club will initiate disciplinary action under the club constitution.


Recommended club action

If the club decides it is appropriate for them to deal with the situation they should follow the procedure
outlined below:

1. Reconciliation by getting the parties together. It may be that a genuine apology solves the problem.
2. If this fails/not appropriate a small panel (3 individuals made up from Chairman, Club Welfare Officer, Secretary, Committee members) should meet with the parent and child alleging bullying to get details of the allegation. Minutes should be taken for clarity, which should be agreed by all as a true account.
3. The same 3 persons should meet with the alleged bully and parent/s and put the incident raised to
them to answer and give their view of the allegation. Minutes should again be taken and agreed.
4. If bullying has in their view taken place the individual should be warned and put on notice of further action i.e. temporary or permanent suspension if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at this time.
5. In some cases the parent of the bully or bullied player can be asked to attend training sessions, if they are able to do so, and if appropriate. The club committee should monitor the situation for a given period to ensure the bullying is not being repeated.
6. All coaches involved with both individuals should be made aware of the concerns and outcome of the process i.e. the warning.

In the Case of Adults reported to be Bullying anyone within the Club Under 18:

1. The County FA Welfare Officer should always be informed and will advise on action to be taken where appropriate.
2. It is anticipated that in most cases where the allegation is made regarding a team manager, official or coach, The FA’s Safeguarding Children Education Programme may be recommended.
3. More serious cases may be referred to the Police and/or Children’s Services.

 

Prevention

1. The club will have a written constitution, which includes what is acceptable and proper behaviour for all members of which the anti-bullying policy is one part.
2. All club members and parents will sign to accept the constitution upon joining the club.
3. The Club Welfare Officer will raise awareness about bullying and why it matters, and if issues of bullying arise in the club, will consider meeting with members to discuss the issue openly and constructively.

 


This policy is based on guidance provided to schools by KIDSCAPE. KIDSCAPE is a voluntary organisation committed to help prevent child bullying. KIDSCAPE can be contacted on 0207 730 3300 or you can access their website via www.kidscape.org.uk.

 

GET IN TOUCH

To get in contact with the club, please complete our online form and we will come back to you shortly. Alternatively, you can reach us via the details below.

infiLED Arena at Oakfield
Eastern Way
Melksham
Wiltshire
SN12 7GU

 

t: 01225 302977

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